Starting back after holidays I’m welcomed to a very full inbox… Sorting through these can take a lot of time so I’ve decided to clean house and find the important pieces quickly.
Here’s how you can do it too:
- Create a new Personal Folder (.pst) for all mail in 2008, or event better create multiple folders for each kind of mail you receive – i.e. internal communications, client communications, alerts, reports etc… Outlook lets to make a number of these. Ask your IT person if you need help with this.
- Archive last years mail into a 2007 file and only use these for reference use… Anything still open or needing action from last year should be left out of your archive for quick access.
- Create (or review) some Outlook rules, group similar subjects and common from/to addresses into an alert and automatically file these to help keep your inbox clear – Remember alerts are important these should not be ignored, using key word filters help separate; notice, warning and fail alerts easily enough. Coloured flags can also be used to flag important messages from Clients (each can have their own colour), or your “Boss” as a visual aid.
- Look for newsletters your no longer reading – the ones in the Round-to-it folder – and unsubscribe from them. If your not reading them now you probably don’t need them.
Hope you have a great and successful 2008.